Venue Rental FAQ
Q: What is the maximum capacity for events at Beaufort Winery?
A: Our venue can accommodate up to 50 guests maximum.
Q: What is included in the rental cost?
A: The rental includes:
- Access to a private area overlooking the vineyard on the Beaufort grounds.
- A Beaufort employee/bartender to serve wine behind a bar.
- A three-piece barrel bar setup.
- Two picnic tables.
For additional rental items (e.g., glassware, tables, chairs, linens), we recommend contacting All in One Party Shop, the local party rental company.
Q: Can we use the picnic tables?
A: Two picnic tables are included in the rental cost. Additional picnic tables are reserved for the tasting room and cannot be moved from the picnic area.
Q: Is the venue wheelchair accessible?
A: Yes, the venue is wheelchair accessible, including a private bathroom.
Q: Are there restrictions on parking?
A: Parking is limited to a maximum of 10 cars. We recommend carpooling to accommodate your guests.
Q: Can the event be held after dark?
A: Unfortunately, the event space does not have outdoor lighting and is best suited for daytime gatherings between 11 AM and 6 PM.
Q: Is the venue suitable for all weather conditions?
A: No. The venue is an uncovered outdoor space beside the vineyard. The renter is responsible for considering accommodations for all weather conditions, such as rain or extreme heat. We recommend renting a tent to ensure your guests’ comfort. Beaufort Winery is not responsible for weather-related challenges.
Q: Can we bring outside alcohol?
A: No, outside alcohol is not permitted. Government licensing restrictions allow patrons to purchase alcohol from a Beaufort Winery employee only. Any outside alcohol found on the premises will result in a fine.
Q: Are there minimum alcohol and wine purchase requirements with a venue rental?
A: Yes. A minimum wine purchase applies based on the size of your party:
- Groups of 1–12: Minimum 6 bottles (with a 10% discount).
- Groups of 13–25: Minimum 12 bottles (with a 15% discount).
- Groups of 26–50: Minimum 24 bottles (with a 15% discount).
Unopened bottles from these purchases may be taken home by the renter.
Q: Can we bring outside food or caterers?
A: Yes! We can accommodate food trucks (e.g., The Farmer’s Kitchen Food Truck) or charcuterie options (e.g., The Mustard Lady). For a sit-down meal, you’ll need to rent 6′ tables, linens, and chairs. For a cocktail party, we recommend cocktail tables and linens, which can also be rented locally. Other essential items, such as dishes, flatware, and glassware, will also need to be rented.
Q: Can you help with setup or teardown?
A: Setup and teardown are the responsibility of the renter. If items are rented from an event company, they must be re-packed and returned to their original drop-off location. We can discuss offering a setup/teardown service for an additional fee.
Q: Are lawn games or additional entertainment included?
A: A variety of lawn games are included in the rental price, such as bocce ball, ladder golf, and cornhole.
Q: Can we play music?
A: Yes, but music and sound systems must be kept at a reasonable volume and should not be audible beyond the property boundaries. Renters are responsible for adhering to local noise regulations.
Q: What is required to book the venue?
A:
- A refundable security deposit is due upon signing the contract.
- Payment in full must be made at least 7 days prior to the event.
- Liability insurance and, if applicable, a Special Event Permit must be submitted at least 7 days before the event.
Q: What is the security deposit policy?
A: A refundable security deposit is required upon signing the contract. The deposit will be refunded within 7 days after the event, minus deductions for additional cleaning, damages, or any extra fees incurred.
Q: Can you explain the insurance and permits required?
A: Special Event liability insurance with a minimum coverage of $2,000,000 is required. In most cases, a Special Event Permit will also be needed. Both must be submitted to us at least 7 days before the event.
Q: What is the cancellation policy?
A:
- 7 days or more before the event: 50% refund.
- Less than 7 days before the event: No refund.
Q: How do I get started?
A: To inquire about availability or to book the venue, please contact our Hospitality Manager, Megan Thiel, at megan@beaufortwines.ca or call (250) 338-1357.
Stay in touch
It would be great to stay in touch. We don’t send many emails but once in a while, we will tell you about our new wine releases and special events.